PRIVACY NOTICE

This Privacy Notice sets out the details of how Harriett David’s Academy of Dance (“we”, “us”, “our”) as data controller collects and processes your personal data through our website, our social media platforms and associated pages.

For the purposes of this Notice, personal data means any information that can be used to identify an individual, whether directly or indirectly.

Please read this Privacy Notice carefully and make sure that you understand it. If you do not understand or accept this Privacy Notice, you should stop using our website and social media pages. If you have already provided us with personal data and have questions about how it is used, please contact us.

If you have any questions about this Privacy Notice or require more information concerning our privacy practices, please contact us at [email protected].

What personal data do we process, why do we process it, and how do we collect it

We may process personal data that you provide to us when requesting information through our contact form, by email, telephone, text message, social media or through any other communication with us.

The information we collect is normally limited to contact and enquiry details. This may include your name, email address, telephone number, the name and age of a prospective student where relevant, the classes you are interested in, and the contents of your enquiry.

We may also process limited technical information generated when you use our website, such as your IP address, browser information and basic website logs. Where our website uses cookies or similar technologies, further information may be provided in a separate cookie notice.

When we process your personal data, we will comply with applicable UK data protection law. This means that your information will be used lawfully, fairly and transparently, kept securely and retained only for as long as necessary for the purposes explained in this Notice.

We will only collect and process personal data for purposes that have been clearly explained, or where we otherwise have a lawful and legitimate reason to do so.

Whenever we process personal data, we do so on a lawful basis. This may be because you have given consent, because processing is necessary to take steps at your request before entering into a contract, because we have a legal obligation, or because processing is in our legitimate interests and does not override your rights.

We do not carry out automated decision-making or automated profiling.

The types of personal data we process

The types of personal data we process will depend on your circumstances, but typically may include:

▪️Contact information, including your name, email address, telephone number and correspondence details.

▪️Enquiry information, including the class or service you are interested in, the contents of your message and our correspondence with you.

▪️Information about a prospective student, including their name and age, where this is relevant to answering an enquiry about suitable classes.

▪️Technical website information, including IP address, browser type, pages visited and security logs, where collected by our website or hosting provider.

We use this information to respond to enquiries, provide information about classes, availability, fees or enrolment, maintain appropriate records, administer our website, protect our systems and comply with legal obligations.

Children’s personal data

Our dance classes may be attended by children. Enquiries concerning a child should normally be made by the child’s parent or legal guardian. We will only collect information about a child that is reasonably necessary to respond to the enquiry or provide the requested service.

Sensitive data

We do not ask you to provide sensitive personal data through a general website enquiry. Sensitive data can include information about health, race or ethnicity, religious or philosophical beliefs, trade union membership, genetics, biometrics, sex life or sexual orientation. Please do not include this information in an enquiry unless it is necessary and we have specifically asked for it.

Marketing

Submitting an enquiry does not automatically subscribe you to marketing communications. We will only send promotional emails or messages where permitted by law. Where we rely on consent, you may withdraw that consent at any time by contacting us at [email protected] or by using any unsubscribe option included in the communication.

Disclosure of personal data

We may use external service providers to support the operation of our website, email, communications and business administration. Where necessary, we may share limited personal data with those providers so that they can perform their services for us.

We may also share personal data:

▪️where necessary for a service provider engaged by us to support our business or respond to your enquiry;

▪️with professional advisers such as insurers, accountants or legal advisers;

▪️where required by law, a court, regulator or government body;

▪️where necessary to protect someone’s safety or to establish, exercise or defend legal rights; or

▪️in connection with the sale, transfer or reorganisation of all or part of our business.

Where we use an external service provider, we will only disclose the personal data reasonably needed for the relevant function and will require the provider to protect it appropriately. We do not sell your personal data and will not share it with a third party for that third party’s own marketing purposes without your consent.

International transfers

Some website, email or technology service providers may process personal data outside the United Kingdom. Where this occurs, we will take reasonable steps to ensure that an appropriate lawful safeguard is in place as required by UK data protection law.

Data security

We take the protection of personal data seriously and use suitable and reasonable measures to protect the information we hold against misuse, loss, unauthorised access, alteration or disclosure.

We limit access to personal data to people and service providers who have a genuine business need to know it. They may only process the information for authorised purposes and must keep it confidential.

Although we take appropriate precautions, transmitting information over the internet carries inherent risks and no transmission method can be guaranteed to be completely secure. You may contact us by another method where available if you would prefer not to submit information online.

Data retention

We will not keep personal data for longer than is reasonably necessary for the purpose for which it was collected, including any legal, accounting or record-keeping requirements.

As a general guideline, enquiry information that does not lead to enrolment will normally be deleted within 12 months of our last communication. Information relating to a student who enrols may be retained for longer under our student, financial and safeguarding record-retention procedures. We will securely delete or anonymise information when it is no longer required.

Your rights in relation to the data we hold

You have rights in relation to your personal data. Depending on the circumstances, these may include the right to access and receive a copy of your personal data, to ask us to correct inaccurate information, to request erasure, to restrict or object to processing, and to withdraw consent where consent is the lawful basis.

To keep the information we hold accurate, please contact us if your personal details change. To exercise any of your rights, contact us at [email protected]. We may need to ask for information to confirm your identity before responding.

If you are unhappy with how we process your personal data, please contact us first so that we can try to resolve your concern. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection matters.

Links to other sites

Our website may contain links to websites operated by other organisations. We are not responsible for the privacy practices of those websites. You should review their privacy notices before providing personal information through them.

Changes to this Privacy Notice

We may update this Privacy Notice from time to time. Any revised version will be posted on our website. We recommend that you review this Notice periodically so that you remain informed about how we use personal data.

Contact details

Harriett David’s Academy of Dance

Email: [email protected]